If you have technical/course specific questions, please e-mail the instructor or consult with the the Area Director of your program.
FAQs (CURRENT STUDENTS)
If you have technical/course specific questions, please e-mail the Area Director of your program.
All UCLA students are held to the guidelines written in the Standards & Procedures for Graduate Study at UCLA. You may find the full document here: https://grad.ucla.edu/gasaa/library/spfgs.pdf
What features are available on MyUCLA?
MyUCLA provides the easiest way to gain real-time access to academic, financial, and personal records. MyUCLA takes you through various functions, whether it be to view your study list, check your BruinBill, change your contact information, view your term grades, or order transcripts. View MyUCLA Tutorials here: https://be.my.ucla.edu/Tutorials/
How do I enroll?
Please log-on to MyUCLA to self-enroll in courses for the upcoming term: http://my.ucla.edu
Why am I encountering a prerequisite error?
Where do I order textbooks?
When will lectures be posted?
Lectures will be posted on Mondays and Wednesdays during the quarter. In some cases, lectures will be made available earlier.
What are my testing options for the midterm and final examinations?
Midterms and Final Exams are held on Saturdays. If you are having your exam proctored off-campus, you may take the exam the Friday before the Saturday campus exam. No approval is necessary.
If you need to take an exam on a different date, you must e-mail your instructor directly to seek permission (approval is at the sole discretion of the instructor and is not guaranteed). If an alternative date is granted, please forward the approval to: at least two weeks prior to an exam. It is the student’s responsibility to inform the MSOL Office of any changes/special accommodations etc. as the MSOL Office releases exams directly to the proctors (not the instructor or TA).
For more information about exam options, click here.
Who do I notify regarding which option(s) I choose?
All students, no matter which option they choose, must submit a SEA Form via e-mail (with a digital or handwritten signature) to at least two weeks prior to their first exam OR if there is a change in their proctor/exam option. MSOL will continue to use the last used proctor as the student’s default option (unless otherwise notified).
What is the withdrawal policy?
Please visit http://www.registrar.ucla.edu/Registration-Classes/Registration-and-Payment/Withdrawal for detailed information about UCLA’s withdrawal policy.
If you are considering withdrawing from the MSOL Program, please contact our office for further consultation.
LEAVE OF ABSENCE (LOA)
Am I eligible for a Leave of Absence?
A leave of absence may be granted by the Graduate Division to continuing graduate students in good standing (minimum 3.0 GPA) who have completed at least one quarter in graduate status at UCLA. Please read the Leave of Absence Policy here: https://grad.ucla.edu/academics/graduate-study/leave-of-absence-request/
How long is a Leave of Absence?
A leave is normally granted for periods of one to three quarters. Leaves may be extended in certain circumstances, ex. military deployment on the recommendation of the department to Graduate Division.
When is the deadline to request an LOA?
All leaves must be requested before the end of the second week of the quarter in which the leave of absence or extension of leave of absence is to begin. Deadlines are published for each quarter in the Academic Term Calendar.
Do I have to request an LOA for the summer?
No, a leave of absence is not required for the summer session.
A leave of absence request is always required for fall, winter, and spring terms.
What if I request an LOA for a quarter I have already paid for? Will I get a refund?
If registration fees have been paid for the quarter in which the leave is to begin, it is at the student’s discretion to drop the course or remain enrolled as they await the LOA decision. *Whether your LOA request is approved or denied, a refund can be given if a course is dropped by the Friday of Week 6. If you have not received a decision regarding your LOA by at least Week 5, please contact our office immediately for further consultation.
*Please note: the only way to drop a course (if you are dropping to zero units) is to withdraw from the program.
Separate from tuition fees, Graduate Student Study List Deadlines and Changes and fees can be found here: http://www.registrar.ucla.edu/Fees-Residence/Course-and-Study-List-Fees/Graduate-Student-Study-List-Deadlines-and-Fees
What happens if I do not return from a LOA?
If a student fails to return to UCLA (or leaves the university without an official leave of absence) the student must apply for readmission to the program.
Can I defer my student loans when I am on leave?
When a student is on a leave of absence, the Registrar’s Office cannot confirm student status for student loan deferral.
How do I register after returning from a LOA?
If a student is returning from a leave of absence of less than three terms, the student should be able to register for the upcoming term via MyUCLA.
What do I need to do if I return before the end of my leave?
If a student is returning before the end of the period of the leave, the student must notify the Graduate Division and the Registrar’s Office at least six weeks prior to the beginning of the term in which the student plans to register. Failure to give at least six weeks notice will result in liability for any and all late registration/late enrollment fees assessed by the Registrar’s Office.
Are there any restrictions for international students on a Leave of Absence?
International students on non-immigrant visas (F-1 or J-1) may not remain in the United States while on a leave of absence unless:
- a written statement is provided to the Office of International Students and Scholars from an academic adviser certifying that the student will be conducting degree-related research equivalent to a full course of study during the leave; or
- they provide evidence of a serious illness of their own (not that of a family member) that prevents attendance at UCLA.
The Graduate Division will not approve a leave of absence that is not in compliance with Bureau of Immigration and Customs Enforcement (BICE) policy governing international student visas.
If I am on a LOA, can I use university facilities?
Students on LOA may use the UCLA library and maintain access to digital services by paying the public user fee.
FINANCIAL INFORMATION / MSOL REFUND POLICY
What is the estimated cost of the program?
Each course is $4,000 (The fee for the 9-course program is $36,000).
How do I pay for the MSOL Program?
All students are assigned a BruinBill account. Your BruinBill records all charges and payments associated with registration, along with other service charges that may be assessed to students. Accounts are administered electronically (eBill); paper statements are issued by request only via Student Accounts. You are encouraged to check your BruinBill balance through MyUCLA on the first business day of each month. You may receive monthly email reminders prior to payment deadlines, provided you have a valid e-mail address established through MyUCLA.
You may find the UCLA fee payment deadlines at http://registrar.ucla.edu/Calendars/Overview. If you need to drop a class or withdraw from the term, contact immediately. If registration fees are not paid in full by the payment deadline, a $50 late registration fee is automatically assessed and classes are dropped in accordance with the drop class deadline.
What steps do I take if my employer is directly paying UCLA for my fees?
Sponsorships are tuition payment agreements where the organization (e.g., your employer) agrees to pay the student’s tuition. This requires an invoice from UCLA in order to pay the tuition fees. For more information, please visit: https://www.finance.ucla.edu/business-finance-services/student-accounts/third-party-sponsors-billing-collections
Upon receipt of the authorization letter, your BruinBill account will be credited with the appropriate amount. Your fees are posted to the sponsor’s account for invoicing. The invoice will then be sent to the sponsor.
What is the refund policy?
Our refund policy is the only exception to the Registrar’s Term Calendar. As an MSOL Student, you may receive a *full refund up until the 6th week of a given quarter. Thereafter, the following percentages apply:
7th week 50%
8th week 0%
9th week 0%
10th week 0%
*Graduate students can add, drop, change grading basis, or change variable units through the end of the last day of instruction. Fees are assessed through BruinBill after Friday of second week. Although you may be entitled to a refund based on your drop date, you may be subject to transaction fees, which can be found here: http://www.registrar.ucla.edu/Fees-Residence/Course-and-Study-List-Fees/Graduate-Student-Study-List-Deadlines-and-Fees
*SUMMER ENROLLMENT – Per Summer policy: “Deposits are not required for UCLA students. However, the non-refundable processing fee of $150 will be assessed if all courses are dropped regardless of whether instruction has begun.” https://www.summer.ucla.edu/fees
When will I receive my refund?
Once a course is dropped, a credit card refund should be issued within a few business days. If a course was paid for via cash/check, a refund check may take up to 2-3 weeks. (You are always refunded via your original payment method). Checks are mailed to your official UCLA mailing address, so please ensure that your information is up to date on MyUCLA. If you have not received a refund within the time frames listed, please contact Student Accounts directly. The best way to reach this department is to send a message via MyUCLA: http://sa.ucla.edu/MessageCenter/OneStop/Home/PostMessage
All refunds are processed by Student Accounts. (MSOL has a limited view of financial information–we do not have access to process transactions).
What if my employer paid for the course? How will they be refunded?
If you used a company credit card to pay for your tuition, the refund will go back to that same card.
If you submitted a voucher to Student Finance () there is a chance that your company has not yet been invoiced, and subsequently, a refund would be null. Please e-mail our office for further assistance.
COMPREHENSIVE EXAM REQUIREMENT
How do I satisfy the Comprehensive Exam Requirement (CER)?
The Comprehensive Exam Requirement (CER) can be met by one of two ways:
Option 1: Take ENGR 299 Project Course
Work one-on-one with a Faculty Advisor from your area of study on a research topic / project of your choosing. The purpose is to demonstrate the ability to integrate MS course acquired knowledge into a research paper. This project course counts as 1 of 9 required courses for the M.S. degree and is generally taken as your final course in the program. For detailed info, please visit: https://www.msol.ucla.edu/project-instruction/
Option 2: Department Course Exam Questions
Take and pass (3) written exam questions from (3) different graduate level courses within your area of study. The exam question is held concurrently with the final exam for all graduate level courses. Students may select which exams they would like to count towards the CER.
Can I explore both options for the CER? When do I have to decide?
Yes! You may opt to answer the comprehensive exam question for select graduate level courses and still decide (at least by your 6th course) to take ENGR 299 as your final course in the program.
Do I have to tell you which option I am choosing?
No—we do not need to know in advance, but you will be responsible for ensuring that all major requirements are met.
How do I designate an exam towards the CER?
Typically, the instructor will have specific instructions on the exam. (Please be advised that each instructor handles this requirement differently). We also encourage students to ask the TA/instructor in advance how the CER will be administered.
What is the requirement for passing a comprehensive exam question?
Each instructor creates their own rubric. Oftentimes a certain percentage on a question or final exam warrants a “pass or no pass” result. Please ask your instructor directly for specific requirements.
How will I know if I passed a comprehensive exam question?
We rely on the instructors to send the results to our office after final grades for the term are submitted. (We also send them a courtesy reminder every quarter). If your instructor did not provide you with your result, please wait 2-3 weeks after the term has ended to e-mail our office. Results are archived within the MSOL Office and are audited once your submit your petition for Advancement to Candidacy.
What if I don’t pass a comprehensive exam question?
Not to worry! Since you only need a minimum of 3 passed questions, you should have multiple opportunities to seek this credit from other remaining graduate courses.
What paperwork is required for graduation?
A petition for Advancement to Candidacy is due within the first two weeks of the degree expected term. For detailed information, please visit: https://www.msol.ucla.edu/graduation-info/
Can I participate in the commencement ceremony? When is it?
Absolutely! All MSOL students are welcome to participate in the commencement ceremony. The ceremony is held ONCE a year in mid-June.
This ceremony is organized by the Office of Academic and Student Affairs. Please view this site for eligibility information: https://www.seasoasa.ucla.edu/commencement/
Do I need a BruinCard?
Obtaining a BruinCard is optional.
The UCLA BruinCard is a student identification card that is used to electronically confirm student status and eligibility for services on campus, such as use of the library. As a student in the M.S. Engineering Online Program, you are not required to come on campus; however, if you plan on using campus services, you will need a BruinCard.
You can apply for a BruinCard by visiting the BruinCard webpage and click on *Apply for Card* on the left menu. You must have a UCLA logon ID and password to access the online application
Once you have applied, please forward your confirmation [indicating that your photo has been approved] to the MSOL Office: . Thereafter, we will pick up your BruinCard and mail it to your official UCLA mailing address.
What is the calendar for the MSOL Program?
The MSOL Program is aligned with the Academic Term Calendar: http://registrar.ucla.edu/Calendars/Overview
When does the Summer Session begin?
Session A (10-weeks) is generally the third week of June through the end of August.
(While many of our students take courses in the summer, enrollment is not required during the summer session).
Please refer to UCLA Summer Sessions Calendar for more information.
Am I eligible to purchase graduate student medical insurance at UCLA?
SHIP (Student Health Insurance Plan) is assessed as part of the overall registration fee to regular full-time students only, eligibility is based on registration status. View the Student Insurance Resources (pdf) by UCLA’s Health Insurance Consultant of other possible insurance resources that may assist you.
How/when do I transfer courses from UNEX? (UCLA Extension)
If you took an MSOL course prior to being admitted, you will first need to complete one quarter in graduate status before a course is transferred.
After you have completed your first term as an admitted student, please order an official electronic transcript from UCLA Extension. (UCLA and UCLA Extension do not share academic records). When placing your order, please list as the recipient.
Thereafter, please contact our office to obtain a graduate degree petition to transfer the credit. Our office will forward the documents to Graduate Division (where it is processed) on your behalf.
Please note: Only a maximum of two courses (with a “B” or better) can be transferred into the MSOL Program.