Failure to submit a SEA form on time will jeopardize the student’s ability to take an exam.

Exam Information


SUMMER 2022
: Midterm exams take place on July 22, 2022 – July 23, 2022 of Week 5. Final exams take place on August 26, 2022 – August 27, 2022 of Week 10.
You must submit a SEA form by the Friday of Week 3 if you have never submitted a SEA form before OR your test center has changed since Spring 2022 finals.

MSOL exams are typically held in person. You may test on-campus at UCLA or off-campus with a qualified proctor of your choice.

A Student Examination Agreement (SEA) form is required for in-person proctored exams. Please submit your SEA form to the MSOL office at msengrol@seas.ucla.edu, and name your file using the format: “LastName FirstName SEA Form MM DD YYYY” (e.g., Bruin Joe SEA Form 01 02 2021).

Failure to submit a SEA form on time will jeopardize your ability to take an exam. SEA forms are due at least two weeks in advance of an exam.

What is a SEA form?

The Student Examination Agreement (SEA) form is required for all students in the MSOL program, as well as for students who are taking courses through UCLA Extension or Summer Session.

The SEA form is an agreement between you, the MSOL program, and your assigned proctor or instructor. The SEA form confirms whether you will be testing on-campus at UCLA or off-campus with a proctor.

Submit your SEA form at least two weeks in advance of an exam.

ON-CAMPUS EXAMS: If you plan to test on-campus at UCLA, your SEA form will inform your instructor how many exams to prepare and allow our office to reserve the appropriate accommodations. See “OPTION 1” below.

OFF-CAMPUS EXAMS: If you plan to test off-campus with a proctor, your SEA form will allow our office to deliver your exams and liaise between your instructor and proctor. See “OPTION 2” below.

Your off-campus proctor must have the following:
‎‎‎

  • A verified business e-mail address. (Gmail, Yahoo, etc. are not accepted.)
  • Reliable access to the internet.
  • The ability to download and print PDF documents.
  • Access to a scanner in order to send your completed exam to the MSOL office.

Please submit your SEA form to the MSOL office at msengrol@seas.ucla.edu, and name your file using the format: “LastName FirstName SEA Form MM DD YYYY” (e.g., Bruin, Joe SEA Form 01 02 2021).

REMOTE ONLINE ASSESSMENTS: If your course will have fully remote online assessments, you do not need to submit a SEA form to indicate that you will test remotely.

Do I need a new SEA form each quarter?

No, you do not need to complete a new SEA form each quarter.

A SEA form is only required when:

  • You are taking your first exam as a new student in the MSOL program.
  • You need to change your current proctor to a new proctor. We can store up to two proctors at once: your “primary” proctor and an “alternate” substitute. You may alternate between the two proctors (or switch back to test on campus), but you must e-mail our office two weeks in advance of an exam to let us know.
  • You need to change from an off-campus proctor to the on-campus exam, OR from the on-campus exam to an off-campus proctor.
  • You previously took an MSOL course via UCLA Extension but have now been officially admitted.

If the above does not apply, you do NOT need to submit a new SEA form. The last SEA form you submitted will remain your default option until you indicate otherwise.

REMOTE ONLINE ASSESSMENTS: If your course will have fully remote online assessments, you do not need to submit a SEA form to indicate that you will test remotely.

When is my SEA form due?

If you have determined that a new SEA form is required, please submit your completed form to msengrol@seas.ucla.edu at least two weeks in advance of your next exam.

SEA forms for midterm exams are due by the Friday of Week 3. SEA forms for final exams are due by the Friday of Week 8.

Do I need a SEA form for remote online assessments?

If your course will have fully remote online assessments, you DO NOT need to submit a SEA form to indicate that you will test remotely and online.

You DO need to submit a SEA form if:

1) You are unable to take your remote online assessment at the designated time, AND
2) Your instructor is unable to accommodate a remote online make-up session, AND
3) You must take your assessment in-person with an independent proctor, AND
4) Your instructor has given you written approval to take your assessment through this alternate method and/or on an alternate date.
If these conditions apply, then you must notify our office in writing if you have not done so already. If applicable, please state the alternate date on which you have been approved to take your assessment.
 
Our office handles all distribution of exams to independent proctors. It is your responsibility to inform us of any in-person make-up sessions or special date accommodations. Please do not assume that your instructor has notified our office.
 
For courses with fully remote online assessments, no in-person arrangements will be made without express written notice and acknowledgement.

How will I know if my course has in-person exams?

The standard assessment for MSOL courses is in-person proctored exams. Unless stated otherwise by your instructor, please assume that your course will have in-person proctored exams.

It is the sole discretion of each instructor whether to hold a remote online assessment instead of an in-person proctored exam.

MSOL exams have historically been held in person for all courses. With the resumption of in-person activities and push to “get back to normal”, our program has allowed instructors to remain flexible and continue holding remote assessments if desired. However, we also value concerns about academic integrity and understand the benefits of getting to interact with online classmates in person.

Given the wide variety of circumstances of our program’s nontraditional students, in-person exams have always been intended to be as seamless and easy to access as possible. MSOL students may test on multiple dates, and professionals ranging from librarians to HR representatives to faculty may serve as proctors for those who cannot come to UCLA.

We generally recommend that students begin their proctor search with their workplace or local library. Our office is always happy to assist should you need additional recommendations.

I'm enrolled in two courses. What are my exam options?

Scenario A: You normally take your in-person exams on-campus on the Saturday of an exam week.

Solution A: You must choose one in-person exam to be proctored off-campus on the Friday before the official exam date. We cannot proctor additional in-person exams before or after the designated exam time. Please submit a completed SEA form at least two weeks in advance to indicate your testing preferences and locations.

Scenario B: You normally take your in-person exams off-campus with an independent proctor or test center.

Solution B: You can take both in-person exams on one day, or take one in-person exam on Friday and the other in-person exam on Saturday.

When should I take my exam?

OFFICIAL EXAM DATES CAN BE FOUND UNDER THE ACADEMIC CALENDAR.

An in-person midterm exam should be taken on the official exam date OR on the Friday of Week 5. 

An in-person final exam should be taken on the official exam date OR on the Friday of Week 10.

Permission is NOT required to take an in-person exam with an independent off-campus proctor on the Friday before an official exam date.

Special accommodations are at the discretion of each instructor.

REMOTE ONLINE ASSESSMENTS: If your course will have fully remote online assessments, your official assessment dates are those specified by your instructor.

It is your responsibility to inform the MSOL office of any in-person make-up sessions or special date accommodations. For courses with fully remote online assessments, no in-person arrangements will be made without express written notice and acknowledgement.

Our office handles all distribution of exams to independent proctors. You must inform us of any in-person make-up sessions or special date accommodations at least two weeks in advance of an exam date. Please do not assume that your instructor has notified our office.

For instructions, see “Do I need a SEA form for remote online assessments?” above.

Can I take my exam on a different date?

MSOL discourages the practice of requesting alternate exam dates. To be fair and equitable to all students, as well as to maintain test integrity, we ask that you take your in-person exam on the official exam date OR the Friday before an official exam date.

If you find yourself in an extenuating circumstance that would prohibit you from taking your in-person exam on Friday or Saturday, please email your instructor directly and ask for written approval to test on a specific date. Approval is at the sole discretion of each instructor.

If an alternate date is granted, forward the written approval to msengrol@seas.ucla.edu at least two weeks prior to an exam.

The MSOL office handles all distribution of exams to independent proctors. It is your responsibility to inform us of any in-person make-up sessions or special date accommodations. Please do not assume that your instructor has notified our office.
 

Failure to inform our office of a change in test date, proctor, or test center will jeopardize your ability to take an exam.

REMOTE ONLINE ASSESSMENTS: If your course will have fully remote online assessments, your official assessment dates are those specified by your instructor.

It is your responsibility to inform the MSOL office of any in-person make-up sessions or special date accommodations. For courses with fully remote online assessments, no in-person arrangements will be made without express written notice and acknowledgement.

Our office handles all distribution of exams to independent proctors. You must inform us of any in-person make-up sessions or special date accommodations at least two weeks in advance of an exam date. Please do not assume that your instructor has notified our office.

For instructions, see “Do I need a SEA form for remote online assessments?” above.

I don't live near UCLA. Where can I take my exam?

The resources below will help you locate a certified test center. These resources do not represent endorsement by the MSOL program, nor are they intended to be comprehensive lists. For additional options, please contact your local public library and/or send an email to our office.

Scroll down to OPTION 2: OFF-CAMPUS EXAMS for more information about proctor eligibility.

Test Centers in the United States:

NCTA Proctor Network
California Community College Proctoring Network
San Francisco Bay Area Proctors (PDF)

Proctor Locations in Washington State

Test Centers in Canada:

Proctor Sites in Canada (PDF)
Proctor Sites by Province

How do I obtain accessibility accommodations?

Please contact the Center for Accessible Education if you require special exam accommodations due to a documented disability.

Students are to notify instructors about extra time accommodations as early in each quarter as possible (e.g., prior to or at the beginning of instruction).

In order to release your Letters of Accommodation, please visit the CAE Student Portal. The CAE is also able to provide accommodation instructions for faculty.

NOTE: You must gain clearance through the Symptom Monitoring Survey in order to test at the CAE. Exams hosted by the CAE are separate from exams hosted by MSOL.

Prior to taking an exam at the CAE:

1) Log into the Symptom Monitoring Survey and Vaccine Verification System to indicate a hybrid student status. When prompted, click “Upload my proof of vaccination.”

2) Take a COVID test within the five (5) days prior your exam date. If you have a Bruincard, you can obtain a free kit from one of the COVID test vending machines on campus.

At the time of your exam, present your negative test to the CAE.

What are the instructions for proctors?

[Exam Instructions for Proctors – UCLA MSOL (PDF)]

Acceptable off-campus proctors include:

College or university test center proctor.
College or university faculty member (academic relationship only).
Test administrator at a professional or NCTA test center.
Librarian.
Military: Educational Services Officer or higher ranking officer.
Corporate Education Coordinator or Human Resources Representative.

Proctors must have the following:

A verified business e-mail address.
Reliable access to the internet.
The ability to download and print PDF documents.
Access to a scanner in order to send a completed exam back to instructors and the MSOL office.

Proctors must be able to perform the following functions:

Verify the student’s identity via government issued ID before the exam.
Administer the exam in a quiet and secure environment free of distractions or interruptions.
Ensure the exam is taken in the time frame indicated on the exam instructions.
Administer the exam on the specified dates provided by MSOL.
Ensure the student does not leave the testing area once the exam has begun.
Only allow access to the exam at the time of administration.

After the exam, proctors should submit the full PDF directly to the form provided by the MSOL office.

Proctors may shred an exam after it has been scanned and submitted back to instructors. Proctors are encouraged to hold onto original exams until an instructor or the MSOL office confirms receipt, in the rare event that a file is unusable and must be rescanned.

 

Please see the examination options below:

OPTION 1: ON-CAMPUS EXAMS


SUMMER 2022
: Midterm exams take place on July 22, 2022 – July 23, 2022 of Week 5. Final exams take place on August 26, 2022 – August 27, 2022 of Week 10. You must submit a SEA form by the Friday of Week 3 if you have never submitted a SEA form before OR your test center has changed since Spring 2022 finals.

PROTOCOL FOR IN-PERSON EXAMS:

Please arrive to campus at least 45 minutes prior to your exam time. Please prepare the following:

1) Two forms of photo identification. A Bruin card is not required.
2) A face mask to be worn indoors.

All students and visitors must follow the campus masking requirements. For the purpose of exams, MSOL is following the Guidance for Indoor Campus Events.

NOTE: If you are enrolled in two courses with conflicting exams OR you cannot attend a designated exam session, you must choose an exam to be proctored off-campus.

Instructors do not proctor additional exams before or after the designated exam session.

NOTE: Exams hosted by the Center of Accessible Education (CAE) are separate from exams hosted by MSOL. In order to test at the CAE, you must gain clearance through the Symptom Monitoring Survey and Vaccine Verification System.

(See “How do I obtain accessibility accommodations?” above.)

PARKING: UCLA has parking for $13 a day. Lot 9 and Lot 8 are the closest parking lots to Boelter Hall. Please see the UCLA maps page.

DIRECTIONS: The main entrance to Boelter Hall is accessible from the Court of Sciences. Please see the UCLA maps page.


ON-CAMPUS EXAM SCHEDULE

 

CLASS DATE TIME ROOM
EC ENGR 216B July 23, 2022 TBA TBA (Boelter Hall)
EC ENGR 232E July 23, 2022 TBA TBA (Boelter Hall)
EC ENGR 233 July 23, 2022 TBA TBA (Boelter Hall)
EC ENGR 235A July 23, 2022 TBA TBA (Boelter Hall)
ENGR 116 July 23, 2022 TBA TBA (Boelter Hall)
ENGR 188 July 23, 2022 TBA TBA (Boelter Hall)
ENGR 203 July 23, 2022 TBA TBA (Boelter Hall)
ENGR 206 July 23, 2022 TBA TBA (Boelter Hall)
ENGR 211 July 23, 2022 TBA TBA (Boelter Hall)
MECH&AE 150B July 23, 2022 TBA TBA (Boelter Hall)
MECH&AE 156A July 23, 2022 TBA TBA (Boelter Hall)
MECH&AE 250D July 23, 2022 TBA TBA (Boelter Hall)
MECH&AE 256F July 23, 2022 TBA TBA (Boelter Hall)
MECH&AE C296A July 23, 2022 TBA TBA (Boelter Hall)
MAT SCI 250B July 23, 2022 TBA TBA (Boelter Hall)
MAT SCI 252 July 23, 2022 TBA TBA (Boelter Hall)
MAT SCI 298 July 23, 2022 TBA TBA (Boelter Hall)

 

For directions to your exam, please refer to the UCLA Campus Maps page or to the maps below.

PARKING: UCLA has parking for $13 a day. Lot 9 and Lot 8 are the closest parking lots to Boelter Hall.

Parking Map

DIRECTIONS: The main entrance to Boelter Hall is accessible from the Court of Sciences. To enter the Court of Sciences, ascend the stairs located on the south face of the building OR along Engineering VI.

When entering from the Court of Sciences, the ground floor of Boelter Hall is floor five. If your exam room begins with five (i.e., BH 5272), then your exam room is located on the ground floor of the main entrance.

Entrance Map to Boelter Hall

OPTION 2: OFF-CAMPUS EXAMS (i.e. test center or place of employment)


SUMMER 2022: Midterm exams take place on July 22, 2022 – July 23, 2022 of Week 5. Final exams take place on August 26, 2022 – August 27, 2022 of Week 10. You must submit a SEA form by the Friday of Week 3 if you have never submitted a SEA form before OR your test center has changed since Spring 2022 finals.

Students are responsible for finding a qualified proctor to administer each exam. Any fees incurred are the student’s responsibility. To protect the integrity of examinations, MSOL reserves the right to reject any proposed or previously-approved proctor. Special accommodations must be documented with CAE prior to an examination date.

Acceptable proctors include:

  • College or university test center proctor.
  • College or university faculty member (academic relationship only).
  • Test administrator at a professional or NCTA test center.
  • Librarian.
  • Military: Educational Services Officer or higher ranking officer.
  • Corporate Education Coordinator or Human Resources Representative (this option may be available at large companies, typically through a Human Resources office).

PLEASE NOTE: You may be asked to submit a copy of your proctor’s business card, or to provide a web link that establishes their eligibility as a proctor (such as a university staff directory listing).

Your proctor must have access to a printer and scanner. In addition, your proctor must be able to perform the following functions:
 
  • Verify the student’s identity via government issued ID before the exam.
  • Administer the exam in a quiet and secure environment free of distractions or interruptions.
  • Ensure the exam is taken in the time frame indicated on the exam instructions.
  • Administer the exam on the specified dates provided by MSOL.
  • Ensure the student does not leave the testing area once the exam has begun.
  • Only allow access to the exam at the time of administration.

 

TIPS:

  • Confirm your proctor’s availability at least two weeks in advance. Be mindful of instances where a proctor may be out of office or no longer employed with a company.
  • If utilizing a testing center, ask that a general business e-mail address be used, as opposed to an individual proctor’s e-mail address. This will allow alternate proctors to access your exam in the case that your usual proctor is out of office.

RELEASE OF EXAMS

Detailed instructions will be provided to proctors in advance of the exam date. Provided that our office has received the exam from your instructor, exams are released to proctors 2-3 business days in advance of an exam date.

You must complete the exam no later than the official exam date. Proctors are responsible for returning all exam materials immediately following the completion of the exam. If you or your proctor do not follow the exam procedures, your exam may be forfeited.


COMPREHENSIVE EXAM INFORMATION

For information about the Comprehensive Exam Requirement, please see our Current Students FAQs.